GroveHR — Privacy Policy

Last updated: September 5, 2025

Thank you for using our GroveHR app. Your privacy and data security are important to us. This Privacy Policy explains how we collect, use, disclose, and protect your personal information.

Information you provide to us

We may collect Personal Data and other information from you. We generally collect two types of information—personally identifiable information (“PII”) and non-personally identifiable information (“Non-PII”).

Personal Data That You Provide

We collect personal data from you when you contact us with inquiries, respond to one of our surveys, register for access to the Site, register for a webinar, or refer your contacts to us.

Personal data we may collect: first and last name, company name, job title, work email address, phone number, physical address, username and password, unique identifiers (account number), and other content relevant to the collection context.

You can choose at any time not to provide this information. However, doing so may limit or prevent access to parts of the Services.

Personal and Employee details
Attendance Details
Location data — collected for app sign-in purposes only.

We may also collect usage information automatically through analytics services.

How we use your information

If you provide Personal Data to obtain access to our Services, we will use it to provide access, process transactions, answer questions, resolve problems, and monitor your use of such services.

We may also use Personal Data and non-identifiable information to:

Improve content and functionality of the Services
Better understand our users
Develop new products, services, features and functionality

We may use your email or other contact details for administrative purposes (customer service, addressing intellectual property or privacy concerns). Occasionally we may contact you about services, updates, promotions, and events that may be of interest to you.

Legal basis for processing personal information

We normally collect Personal Data where:

We need the Personal Data to perform a contract with you;
The processing is in our legitimate interests (and does not override your rights); or
We rely upon your consent where legally required to do so.

In some cases we may have a legal obligation to collect Personal Data or need it to protect vital interests.

Data security

We take privacy seriously and implement robust, reasonable measures to protect Personal Data from unauthorized access, maintain data accuracy, prevent alteration or disclosure, and ensure appropriate use. Measures include:

Transport Layer Security (TLS) to protect data in transit when accessing the service via modern web browsers (server authentication and data encryption).
Advanced security methods using dynamic data and encoded session identifications.
Hosting in secure server environments that use firewalls and other protections against intruders.
Restricting access to authorized personnel through password and authentication processes.

We may disclose your personal information to:

Third-party service providers (e.g., analytics, cloud hosting) for operational purposes.
Business affiliates such as our parent company or subsidiaries for HR and administrative management.

We do not sell or share your personal information for marketing or advertising purposes.

Changes to this Privacy Policy

We may update this policy from time to time. We will notify you of significant changes by posting the new policy in the app or via email.